E-Safety Policy 2018


Policy Outline:

This policy outlines important information from the ‘Acceptable Use Policy for schools and other educational settings’ from Rotherham Council.


This safety policy is to ensure everyone has the chance to develop a set of safe and responsible behaviours that will enable them to reduce the risks whilst continuing to benefit from the opportunities that are available from using the Internet and new technologies.


We aim always to keep our pupils safe whilst encouraging them to meet their full potential. This policy will ensure we can do both.


Responsibilities of Computing/E-Safety Coordinator:

  • Develop and promote an E-Safety culture within the community.

  • Make appropriate resources, training and support available to members of the school community to ensure they are able to carry out their roles with regard to E-Safety effectively.

  • Be the first point of contact in school on all E-Safety matters - Receive and regularly review E-Safety incident logs and be aware of the procedure to be followed should an E-Safety incident occur in school.

  • Take ultimate responsibility for the E-Safety of the school community.

  • Create and maintain E-Safety Policies and procedures.

  • Develop an understanding of current E-Safety issues, guidance and appropriate legislation.

  • Ensure that E-Safety education is embedded across the curriculum.

  • Ensure that E-Safety is promoted to parents and carers.

  • Liaise with the LA and other relevant agencies as appropriate.


Responsibilities of Teachers and Support Staff:

  • Read, understand and help promote the school’s E-Safety policies and guidance

  • Read, understand and adhere to the school staff Acceptable Use Policy. (AUP)

  • Develop and maintain an awareness of current E-Safety issues and guidance.

  • Model safe and responsible behaviours in your own use of technology.

  • Embed E-Safety messages in learning activities where appropriate.

  • Supervise pupils carefully when engaged in learning activities involving technology.

  • Be aware of what to do if an E-Safety incident occurs.

  • Maintain a professional level of conduct in their personal use of technology at all times.

Responsibilities of Pupils:

  • Read, understand and adhere to the school’s pupil AUP

  • Help and support the school in creating E-Safety policies and practices; and adhere to any policies and practices the school creates.

  • Take responsibility for learning about the benefits and risks of using the Internet and other technologies in school and at home.

  • Take responsibility for your own and each other’s’ safe and responsible use of technology in school and at home, including judging the risks posed by the personal technology owned and used by pupils outside of school.

  • Ensure you respect the feelings, rights, values and intellectual property of others in your use of technology in school and at home.

  • Understand what action you should take if you feel worried, uncomfortable, vulnerable or at risk whilst using technology in school and at home, or if you know of someone who this is happening to.

  • Discuss E-Safety issues with family and friends in an open and honest way.


Responsibilities of Parents and Carers:

  • Help and support your school in promoting E-Safety.

  • Read, understand and promote the school pupil AUP with your children.

  • Take responsibility for learning about the benefits and risks of using the Internet and other technologies that your children use in school and at home.

  • Take responsibility for their own awareness and learning in relation to the opportunities and risks posed by new and emerging technologies

  • Discuss E-Safety concerns with your children, show an interest in how they are using technology, and encourage them to behave safely and responsibly when using technology.

  • Model safe and responsible behaviours in your own use of technology.

  • Consult with the school if you have any concerns about your children’s use of technology.


Responsibilities of Governing Body:

  • Read, understand, contribute to and help promote the school’s E-Safety policies and guidance.

  • Develop an overview of the benefits and risks of the Internet and common technologies used by pupils.

  • Develop an overview of how the school encourages pupils to adopt safe and responsible behaviours in their use of technology in and out of school.

  • Support the work of the E-Safety coordinator in promoting and ensuring safe and responsible use of technology in and out of school, including encouraging parents to become engaged in E-Safety activities.

  • Ensure appropriate funding and resources are available for the school to implement their E-Safety strategy.


Learning and Teaching:

We believe that the key to developing safe and responsible behaviours online, not only for pupils but everyone within our school community, lies in effective education. We know that the Internet and other technologies are embedded in our pupils’ lives not just in school but outside as well, and we believe we have a duty to help prepare our pupils to safely benefit from the opportunities the Internet brings.


  • We will provide a series of specific E-Safety -related lessons in every year group/specific year groups as part of the ICT curriculum / PSHE curriculum / other lessons.

  • We will liaise with the CLC and Rotherham Schools Library service to cover E-Safety sessions.

  • We will celebrate and promote E-Safety through a planned programme of assemblies and whole-school activities, including promoting Safer Internet Day each year.

  • We will discuss, remind or raise relevant E-Safety messages with pupils routinely wherever suitable opportunities arise during all lessons; including the need to protect personal information, consider the consequences their actions may have on others, the need to check the accuracy and validity of information they use, and the need to respect and acknowledge ownership of digital materials.

  • Staff will model safe and responsible behaviour in their own use of technology during lessons.


Managing Computing Systems and Access:

  • The school will be responsible for ensuring that access to the ICT systems is as safe and secure as reasonably possible.

  • Servers and other key hardware or infrastructure will be located securely with only appropriate staff permitted access.

  • Servers, workstations and other hardware and software will be kept updated as appropriate.

  • Virus protection is installed on all appropriate hardware, and will be kept active and up-to-date.

  • The school will agree which users should and should not have Internet access, and the appropriate level of access and supervision they should receive.

  • All users will sign an end-user Acceptable Use Policy (AUP) provided by the school, appropriate to their age and access. Users will be made aware that they must take responsibility for their use of, and behaviour whilst using, the school ICT systems, and that such activity will be monitored and checked.

  • Members of staff and pupils will access the Internet using an individual log-on, which they will keep secure. They will ensure they log-out after each session, and not allow others to access the Internet and/or server through their log-on. They will abide by the school AUP at all times.

  • The school will take all reasonable precautions to ensure that users do not access inappropriate material. However it is not possible to guarantee that access to unsuitable material will never occur.

  • The school will regularly audit ICT use to establish if the E-Safety policy is adequate and that the implementation of the E-Safety policy is appropriate. We will regularly review our Internet access provision, and review new methods to identify, assess and minimise risks.

Using Images, Video and Sound:

  • We will remind pupils of safe and responsible behaviours when creating, using and storing digital images, video and sound. We will remind them of the risks of inappropriate use of digital images, video and sound in their online activities both at school and at home.

  • Digital images, video and sound will usually only be created using equipment provided by the school. However, on some occasions, (eg school visits, sports competitions, assemblies) photos may be taken with staff’s own equipment. However, such pictures will be downloaded as quickly as possible onto school equipment and deleted from personal equipment.

  • Staff and pupils will follow the school policy on creating, using and storing digital resources.

  • In particular, digital images, video and sound will not be taken without the permission of participants; images and video will be of appropriate activities and participants will be in appropriate dress; full names of participants will not be used either with resource itself, within the file-name or in accompanying text online; such resources will not be published online without the permission of the staff/pupils involved.

  • If pupils are involved, relevant parental permission will also be sought before resources are published online.


Using New Technologies:

  • As a school we will keep abreast of new technologies and consider both the benefits for learning and teaching and also the risks from an E-Safety point of view.

  • We will regularly amend the E-Safety policy to reflect any new technology that we use, or to reflect the use of new technology by pupils which may cause an E-Safety risk.


Protecting Personal Data:

  • We will ensure personal data is recorded, processed, transferred and made available according to the Data Protection Act 1998.

  • Staff will ensure they properly log-off from a computer terminal after accessing personal data.

  • All school devices will be password protected.

  • Staff will not remove personal or sensitive data from the school premises without permission of the head teacher, and without ensuring such data is kept secure.

© 2015 by Kilnhurst Primary School.